How To Take Minutes: The Quickie Guide (The Quickie Guides Book 3)
Format: Print Length
Publisher: Sober Solutions Ltd; 1 edition (May 10, 2012)
Format: PDF / Kindle / ePub
Size: 8.1 MB
Downloadable formats: PDF
Have you been asked to write minutes for an upcoming meeting and have no idea what you need to record? You’ll find everything you need to know in this mini-ebook…
Did you know you have to make sure you have a record of all key topics discussed and all actions noted so they can be referenced at any point?
Did you know that anyone who wasn’t able to attend the meeting has to be able to get the gist of what was discussed by reading your minutes?
If not then this is the ebook for you. Within these pages are step by step details of how to set up the meeting, how to take minutes, and how to write them up after the meeting has concluded. There are also templates for a busines agenda and meeting minutes for you to use.
Discover how to accurately record action points, how to deal with actions that roll over into the next meeting, or present actions that are closed. Learn how to record decisions and how to ensure any actions and decisions are accurately recorded for future reference. Discover some tips on how to follow up on the action points and how to prepare for a meeting, what communication is needed before and after the meeting and how to chase outstanding actions.
Minute taking may seem like an art, but it isn’t. Anyone can do it if they know what they want to get out of it.
The days of having secretaries to minute all meetings using shorthand are long gone, and instead it now falls under the domain of any number of positions; from analyst to manager to the most junior team member. I have been in meetings where the person chairing the meeting, and leading the conversation is also the person taking the minutes. Although I wouldn’t recommend that strategy to anyone as it is almost impossible to chair a meeting effectively whilst also taking notes.
So, let’s get down to it. What do you need to do to take effective minutes? In one quick sentence: make sure your minutes are actionable, with clearly defined responsibilities for each action, a note of any decisions agreed and a quick summary around that action so when people walk away from the meeting they don’t lose the context.
If you are setting up the meeting, then I would also recommend having an agenda so everyone understands the objective of the meeting and is clear about what should be achieved. How many meetings have you sat through where you have come out wondering whether anything has actually been decided? Or you have wondered whether the last hour to two hours has been a complete waste of time.
Scheduling meetings for the sake of filling your diary is a favourite pastime of some, but if you spend your life attending meetings with no recognised outcome, you surely have to ask yourself “why bother?”
This is where structure comes in with the introduction of a tightly managed agenda, and minutes that clearly define the actions and decisions agreed at that meeting.
This instruction guide will take you through the different steps to ensure your meeting minutes capture everything you need to provide a concise and accurate report of the event.
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